- ADMINISTRATION, I (Temporary Job Opening)
Nations Environment Programme
January 2018 - 15 January 2019
Setting and Reporting
United Nations Environment Programme (UN Environment) is the leading global
environmental authority that sets the global environmental agenda, promotes the
coherent implementation of the environmental dimension of sustainable
development within the United Nations system and serves as an authoritative
advocate for the global environment. The Latin America and the Caribbean Office
located in Panama City works closely with the 33 countries of the region -
including 16 small island developing States, with a population of about 588
million people. The office works to serve the needs of the region and its
activities are integrated into the work programs approved by the United Nations
Environment Assembly (UNEA).
UN Environment/Latin America and the Caribbean Office/Administration Unit
Internship is for 6 months. The Internship is UNPAID and full-time. Interns work
five days per week (40 hours) under the supervision of a staff member in the
department or office to which they are
responsibilities will depend on the individual's background; the intern's
assigned office as well as the internship period.
intern will work with UN Environment-Latin America and the Caribbean Office’s
Administration Unit, under the supervision of the Administrative Officer.
interns will be given responsibilities that will assist their learning, and also
their experience in data gathering/management/reporting and practical aspects of
administrative processes in a large and complex organization.
the supervision of the Administrative Officer and Administrative Assistant, and
within delegated authority, the interns will assist in the following duties:
Interact with staff, consultants and office assistants to prepare paperwork for
Process online and offline protocol cases with the Ministry of Foreign Affairs,
including Visas, Tax Exceptions, Driving Licenses, International Mission IDs,
etc. as required, and within needed timeframes. Keep track of the process and
follow up with the Ministry of Foreign Affairs and programme officers.
Build a database of protocol expiration dates for the Regional Office, that will
help anticipate future expirations and processes needed.
When requested, support vendor registration, accounts payable, hiring of
consultant's and several other general administrative processes as
and writes clearly and effectively
to others, correctly interprets messages from others and responds
questions to clarify, and exhibits interest in having two-way communication
language, tone, style and format to match the audience
openness in sharing information and keeping people informed
collaboratively with colleagues to achieve organizational goals
input by genuinely valuing others’ ideas and expertise; is willing to learn from
team agenda before personal agenda
and acts in accordance with final group decision, even when such decisions may
not entirely reflect own position
credit for team accomplishments and accepts joint responsibility for team
all those to whom services are provided to be “clients ” and seeks to see things
from clients’ point of view
and maintains productive partnerships with clients by gaining their trust and
clients’ needs and matches them to appropriate solutions
ongoing developments inside and outside the clients’ environment to keep
informed and anticipate problems
clients informed of progress or setbacks in projects
timeline for delivery of products or services to
must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme
(second university degree or equivalent, or higher);
b.Be enrolled in the final academic year of a
first university degree program (minimum Bachelor's level or equivalent);
c.Have graduated with a university degree and,
if selected, must commence the internship within a one-year period of
computer literate in standard software applications.
demonstrated keen interest in the work of the United Nations and have a personal
commitment to the ideals of the Charter;
a demonstrated ability to successfully interact with individuals of different
cultural backgrounds and beliefs, which include willingness to try and
understand and be tolerant of differing opinions and views.
year undergraduate or master’s degree student in Administration, International
Relations or related areas.
are not required to have professional work experience for participation in the
writing and communication skills in English and Spanish are required. Working
knowledge of other UN official languages is
candidates will be contacted by hiring manager directly for further
application for this internship must include:
1. A Completed application (Personal
History Profile) through the UN careers Portal. Incomplete applications will
not be reviewed. In your Personal History Profile (PHP), be sure to include all
past work experiences, IT Skills, and three references.
of enrollment (click on link to access and attach to your application:
List the IT skills and programmes that you are proficient in using, and Explain
why you are the best candidate for the internship and what you hope to gain from
3.A certified copy of degree certificate (if
you have already graduated).
to a high volume of applications received, ONLY successful candidates will be
to article 101, paragraph 3, of the Charter of the United Nations, the paramount
consideration in the employment of the staff is the necessity of securing the
highest standards of efficiency, competence, and integrity. Candidates will not
be considered for employment with the United Nations if they have committed
violations of international human rights law, violations of international
humanitarian law, sexual exploitation or sexual abuse, or crimes other than
minor traffic offences, or if there are reasonable grounds to believe that they
have been involved in the commission of any of these acts. The term “sexual
exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including, but
not limited to, profiting monetarily, socially or politically from the sexual
exploitation of another. The term “sexual abuse” means the actual or threatened
physical intrusion of a sexual nature, whether by force or under unequal or
regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on the
eligibility of men and women to participate in any capacity and under conditions
of equality in its principal and subsidiary organs. The United Nations
Secretariat is a non-smoking environment.
are urged to follow carefully all instructions available in the online
recruitment platform, inspira. For more detailed guidance, applicants may refer
to the Manual for the Applicant, which can be accessed by clicking on “Manuals”
hyper-link on the upper right side of the inspira account-holder homepage.
evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations including
the Charter of the United Nations, resolutions of the General Assembly, the
Staff Regulations and Rules, administrative issuances and guidelines. Applicants
must provide complete and accurate information pertaining to their personal
profile and qualifications according to the instructions provided in inspira to
be considered for the current job opening. No amendment, addition, deletion,
revision or modification shall be made to applications that have been submitted.
Candidates under serious consideration for selection will be subject to
reference checks to verify the information provided in the application.
openings advertised on the Careers Portal will be removed at 11:59 p.m. (New
York time) on the deadline date.